Corporate Services

Mr. H. B. Chotoo
Director: Corporate Services

Corporate Services consist of the following sections:

Human Resources Management
Administration
Legal Services
Information and Communication Technology

Human Resources Management

The Human Resources Management Services rendered by the Municipality aims to achieve the following:

Attend to the human resources requirements of the various municipal departments
Establish and maintain a working environment that encourages personal growth, development, enrichment and job satisfaction.
Ensure that human resources policies and procedures are administered in such a way as to protect the interests of both the Municipality and its employees

To accomplish this purpose, professional support services are rendered in respect of the following functional areas:

Recruitment and selection
Induction of newly appointed staff
Personnel administration – administration of staff benefits and maintaining employee records

Maintaining and monitoring Conditions of Service in terms of the applicable legislation, Bargaining Council agreements and Council policies
Placement at the behest of the institution
Staff movement
General administration

Objective

To ensure that effective and efficient services are rendered by the Municipality
To ensure that citizens are satisfied with the quality of services delivered by the Local Municipality
To ensure that residents are aware of the activities of the municipality
To ensure that residents are aware of the policies, services and activities of the municipality

To ensure that the municipality’s staff is diverse, representative and skilled.
To Implement workplace skills plan within allocated budget
To provide purposeful systematic and continuous labor relations and effective capacity building to the staff
To Provide secretariat to the council
Implementing Records Management Practices
To ensure that the municipality will use information and communication technology effectively to assist in decision making, in working efficiently, and in delivering services more effectively to clients
Ensuring proper up keep of council records
To ensure that personnel receive specialised training

Administration

REGISTRY
Registry is the central office that manages all the records of the Municipality

SECRETARIAT
Provide secretarial support to Council and its Committees, thereby implementing its activities in line with its roster of meetings, thereby adhering to the policies that regulate such activities.

AUXILIARY SERVICES
to provide municipality with Facility management, cleaning services and Security services.

Role of Legal Services:

Directing, monitoring and assessing total compliance to legislation of the Municipality; and managing the implementation of the Municipal Compliance checklist
Ensuring that all policies developed by the Municipality are legally compliant and enforceable
Provision of sound legal advice to the Municipal Manager, Management and Council
Communication with internal and external stakeholders regarding legal matters affecting the Municipality

Management and co-ordination of all litigation matters that the Municipality is involved in.
Negotiating, drafting and vetting of contractual arrangements for the Municipality
Ensuring that municipal officials are aware of and implement legislative reforms and current developments within the legal environment which have impact upon the Municipality
Serves as the appeal authority for Appeals and/or Objections against SCM Processes of the Municipality

Information and Communication Technology

The Municipality is committed to providing a reliable and sustainable ICT environment that supports its goals and objectives, as defined in the Integrated Development Plan and ICT Strategy.

Fuctions

To provide an effective and developmental ICT service to all users.
To meet all ICT requirements of the Municipality through effective use of service providers.
To facilitate acquisition and utilization of hardware and software.
To maintain and service ICT equipment on a regular basis.
To manage provision and maintenance of ICT infrastructure.

Disaster Recovery, Business Continuity and ICT Security

Directing, monitoring and assessing total compliance to legislation of the Municipality; and managing the implementation of the Municipal Compliance checklist
Ensuring that all policies developed by the Municipality are legally compliant and enforceable
Provision of sound legal advice to the Municipal Manager, Management and Council
Communication with internal and external stakeholders regarding legal matters affecting the Municipality

Performance
Agreement

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Telephone: : 036 342 7805
Fax Line: 036 352 7898

Address:
Civic Building
1 Victoria Street
Estcourt
3310